Entry Info and Fees

Entries to the 2024 are OPEN HERE >>

as of 1 August there are 14 spots left!!

EVENT PROGRAM: The event program is essential reading for all attendees with final schedule, course info, shuttle bus details and more.  Read it ONLINE HERE.

Field limits

The Run Bibbulmun Track Stage Run has a strict field limit to preserve the incredible competitor experience as a niche event for a select few.

  • 200 solo runners (combined between long and short courses)

Entry fees and timeframes

Entry timeframes

ENTRY LEVELTIME FRAME
Base EntryEntries received between open day and 9:00am AWT Saturday 31st August 2024
Standard EntryEntries received after 9:00am AWT Saturday 31st August and before 9:00am AWT on 21st October 2024
Last Minute EntryEntries received after 09:00am AWT on 21st October, 2024

Entry fees 2024

ENTRY CATEGORYBASE ENTRYSTANDARD ENTRYLAST MINUTE ENTRY
Solo runner – Long Course – 3 stages$797$847$897
Solo Runner – Short Course- 3 stages$677$727$777
Solo Runner – Long Course – Stage 1 only$274$294$314
Solo Runner – Long Course – Stage 2 only$274$294$314
Solo Runner – Long Course – Stage 3 only$274$294$314
Solo Runner – Short Course – Stage 1 only$234$254$274
Solo Runner – Short Course – Stage 2 only$234$254$274
Solo Runner – Short Course – Stage 3 only$234$254$274

Entry Benefits

All entrants to the 3 stage event entry will receive the following as part of their entry fee:

  • Entry to the Saturday night dinner function at the Boston Brewing Company
  • Access to the food and drinks available from the waterpoints and finish lines
  • Finisher gift / medal for all finishers
  • Printed copy of the event program
  • Marked and coordinated course
  • Professional medical support on course
  • Professional electronic timing and results
  • Bibbulmun Foundation donation on your behalf
  • Eligibility to receive the “Jewel in the Crown” for runners who complete full long course race – See Triple Crown page for details

Additional Items to Purchase:

When entering, the following items can be selected to purchase or can be added at a later date;

  • Bus transfers option $59 per person
  • Additional dinner tickets to mid event dinner at Boston Brewing Company $50 pp
  • Various merchandise items such as T-shirt, cap, gaiters, hoodie, buff etc
  • First Aid Kit $20
  • Snake Bandage $10
  • Headtorch $29
  • Space Blanket $7
  • Whistle $7

Under 18yrs Participant Entry Policy

Our general policy at Rapid Ascent is that we welcome junior competitors into all our events because we believe youth should be given the opportunity to challenge themselves if they want to and not be restricted just because of their age. We need to tread carefully because at the same time we also have a duty of care over them to make sure they get through safely and enjoy the experience.

Please review the following safeguards designed to ensure junior entrant’s safe participation during the event. Rapid Ascent also requires that:

  • Junior entrants submit a hydration and nutrition plan for Race Director’s approval before the race.
    • We want to see what and how much the entrant plans to eat / drink during each stage so we can see an understanding of fueling during an endurance event
  • Entrants submit and complete a training program lasting at least 12 weeks that meets our expectations (roughly similar to the training program on our website). Training program to be submitted for approval at least 12 weeks prior to the race.
    • The training program should include some race simulation style of sessions with longer runs completed on consecutive days – ideally over similar terrain to the race
  • We see evidence that this training plan has been completed (via Strava link or other testimonial).
    • We want to receive updates on how training is progressing at least once a month over the 3 months leading up to the event.
  • Junior entrants must meet/chat with the Rapid Ascent RD on the phone approx. 4 weeks before the start of the race to discuss:
    • training and preparation for the event
    • hydration and nutrition plan during each stage
    • ability to use the CAPRA mapping ap and navigation function to follow an unmarked course
    • mental attitude and approach to the race
  • We speak to their running coach (or an independent runner who knows the entrant) about how their training is progressing and their mental and physical approach to the event
  • Entrants completing more than one stage must submit a medical certificate stating that they are medically fit to start the race

NOTE: If a race official considers that an underage athlete is in distress at any point in the race, then the athlete must be seen by a member of the event medical team who will determine if they are fit to continue.

We ask that any under-age runner wanting to participant in the Run Bibbulmun Track Stage Run calls us to discuss their intentions and these requirements prior to entering (03) 5261 5511.

Terms of entry

Click here to download a copy of the Terms of Entry Form. If you have any questions about this, please contact Rapid Ascent via [email protected]

Entry and refund policy

Refund Policy

If a competitor withdraws at least 23 days prior to event day they have the option of a credit or refund:

  • Credit: Credit towards another Rapid Ascent event, less a 10% administration fee
  • Refund: A refund will be offered, less 15% administration fee

If a competitor withdraws less than 23 days before event day:

  • No credits or refunds will be issued

Refunds/credits must be requested in writing via [email protected]
A refund cannot be granted once a credit has been issued.

Pregnancy Policy

If a female entrant is forced to withdraw due to pregnancy, they have the following entry options:

  • Credit: Receive a credit towards another Rapid Ascent event – less a 10% administration fee
  • Refund: Receive a cash refund of the entry fee paid, less 10% administration fee
  • Entry Deferral: A guaranteed entry into the same race at the same entry fee will be offered for the following year.

Transfer Policy

  • Transfer of individual race entries are NOT permitted.
  • Providing there are spaces available, a runner may transfer from a higher entry fee event/category to a lower entry fee event/category before 8:00am AEST up to 10 days before event day. In this case, the difference between the two entry fees will not be refunded.
  • Providing there are spaces available, a runner may transfer from a lower entry fee event to a higher entry fee event up to 8:00am AEST up to 10 days before event day – no admin fee will be charged. Any entry upgrades requested after 8:00am AEST on the Tuesday before event day will incur a $25 upgrade fee (plus entry fee difference), to be paid at race registration.

Event rescheduling / cancellations

If the event is deemed unsafe or unable to be held on the proposed date, the following steps shall be followed:

  • Rapid Ascent will endeavour to reschedule the event to another date with all entries transferring to the new date
  • If the new event date is more than 23 days after the original date and you are unable to attend, a competitor may withdraw from the event according to the refund policy above.
  • If the new event date is within 23 days of the original date and you cannot attend you can receive a race credit to any Rapid Ascent event less a 25% admin fee

Note:

  • Rapid Ascent reserves the right to alter or amend the originally proposed course(s) from that which was published on the event website for any reason
  • Advice of any event postponement or change will be made on the front page of the event website as early as possible before the event, and will be posted to the official race notice board at the registration marquee.