Competitor services and logistics

The Run Bibbulmun Track Stage Run is designed to be logistically easy for solo runners to complete with or without a support crew. All facets of the event logistics are planned for you so all you have to do is run and enjoy the spectacular trails and friendly event camaraderie!

Key points about the event logistics (they’re super simple):

  • the event is based out of Denmark with all stages within close proximity
  • buses will be available to transfer runners between the the finish and start line of each stage (so your car is at the finish when you arrive)
  • waterpoints will be stocked with sufficient race food to get you through – or give us a drop bag to take for you
  • you book your own accommodation in Denmark to the level and timeframe that suits you.
  • there’s a coordinated schedule of functions to keep it super social!

All points are explained in greater detail below.

Race transfers to Start/Finish Lines $59

Rapid Ascent will provide optional bus transportation between the start and the finish of each stage (long course and short course) so you don’t need a support crew to drive you. This will work as follows:

  1. Drive to the finish line in the morning. Park your car and take what you need for the run.
  2. Get on the bus and it will drive you to the start (where there are toilets…)
  3. Give us any spare clothing… which we will take to the finish for you.
  4. Run the stage and your car and other items will be waiting at the finish for you!

This bus transfer service is an optional extra for $59 and can be booked when you enter, or purchased to the event (when you have a better idea of your plans).

Of course you can do your own car shuffles and/or have a support crew drop you at the start / finish at any time. All transfers between the finish and start are less than 30mins driving.

Drop bags

We will conduct 2 drop bag services for all runners if needed. We will:

  • Take your spare items from the start to the finish (eg. warm clothes and coffee mugs from the bus)
  • Take your hydration / nutrition and other items to and from the water points each day

Just make sure your items for both drop bag services are in a sealed bag and clearly labelled and we’ll ferry them around for you.

Denmark is race central

All stages start and finish within 40mins drive of Denmark (in fact most stages are within 25mins!) so we encourage everyone to stay in (or close to) Denmark for the duration of the event.

Denmark is also the location for race registration, the final finish line, and the mid-event dinner on Saturday night – at the Boston Brewing Company.

Check the accommodation page for all further details.

Support crews (optional)

Non-running support crews and friends are welcome to attend the event to service and care for their runners before, during and after each stage. You can drive your runners to and from each stage and provide assistance at each water point to make sure they’re running strong!

No worries if you don’t have a support crew, the bus and bag transfers outlined above mean you’re not disadvantaged or unable to compete if attending independently. If you don’t have a car (eg. flying in to Albany) and need further assistance then contact us and we’ll see what we can do to assist.

Race registration

All runners must register and complete the mandatory gear check in person:

  • WHEN: 2:00pm – 6:00pm Thursday 14th November 2024 (immediately before event briefing)
  • LOCATION: Denmark Recreation Centre, Denmark

Competitor briefing

All runners are strongly encouraged to attend the competitors’ briefing to hear further details about the event, ask questions and meet one another

  • WHEN: 6:00pm Thursday 14th November 2024
  • LOCATION: Denmark Recreation Centre, Denmark

“This was like no event I had ever done!  It was such a buzz over the 3 days to follow your team mates, cheer them over the line and participate in such a different type of event. The trails were rugged and around every corner the views were stunning and different.” K, Poulton, 2022 Participant

Additional competitor services

Being runners ourselves and regularly participating in trail running events, we understand the what you need on event day. The following competitor services will be provided to all runners:

On site medical team

There will be a medical team on site during the event to respond if there is an emergency out on the track. The medical team will consist of a medical base with paramedic and first aiders at the water points and at finish line each day with the ability to respond to issues out on the course.

Online results and presentations

The results from each day’s racing will be uploaded to the internet as soon as all competitors have finished, and daily presentations will be conducted to award and acknowledge winners and share stories from the day’s racing.

Social functions

A coordinated calendar of social functions will be conducted around the event schedule that will allow you to get to know one another away from the trails.

This will include Welcome dinner, Saturday night function at the brewery and Final presentations picnic on Sunday. See all the details on the Schedule page here.

Water points

Water points will be set up at intervals along the course for each stage – as outlined in the course description. Water points will have the following items freely available to all runners:

  • Water
  • Stratch Hydration Sports Drink and Skratch Super High-carb drink mix
  • Skratch energy bars
  • Skratch shews
  • Lollies
  • Fruitcake
  • Fruit – bananas and oranges
  • Chips / BBQ shapes
  • PLUS other items to be confirmed nearer the event

We will also conduct a drop bag service to take your preferred personal items to and from each water points was well.

Facebook Group

Runners and support crews are encouraged to connect with one another before, during and after the event via the dedicated Run Bibbulmun Track Stage Race Facebook Group for the event!